Managed payroll services in India
TeamLease Payroll runs complex payroll at scale for full-time, contractor and gig workforces, with assured statutory compliance.
- A dedicated maker–checker team runs your payroll every month
- Statutory reports and filings handled, from PF and ESIC to Form 16
- Connects to Oracle Fusion, Darwinbox, SuccessFactors and more
- Inputs received and validatedPAN, bank account, email ID, LOPYou → Maker
- Pre-payroll checksDuplicate bank accounts, statutory rate mappingMaker
- Payroll processedEarnings, deductions and tax computedMaker
- Calculations verifiedStatutory deductions and complianceChecker
- Post-payroll and variance checksPayslip count, top (N) salary, month-on-monthChecker
- Client approvalYou review and approve the registersYou
- Bank file and reports releasedPayout file, JV, statutory and MIS reportsTeam lead
Trusted by leading Indian enterprises
What is managed payroll?
Managed payroll is a payroll outsourcing service where a specialist provider runs your full payroll cycle for you: input validation, salary processing, statutory deductions, bank payouts, compliance filings and reports. You keep control by reviewing and approving each month’s payroll before it is paid.
Payroll software
You get a tool. Your HR and finance team still runs payroll, tracks law changes and files returns.
Managed payroll
A dedicated TeamLease team runs payroll on our platform, handles statutory compliance and sends you reports to approve.
Introducing TeamLease Payroll
Five decades of payroll and benefits expertise, delivered on an in-house platform. Built on trust, scalability and reliability.
Trust
Security & compliance
- Always audit-ready: SOC 1 & 2 and ISO 27001 certified, with audit logs, automated validations and maker–checker flows
- Compliance partner: TeamLease RegTech for government filings
Dedicated service teams
- Payroll experts averaging 5+ years of experience
Scalability
Robust tech platform
- Enterprise-grade payroll engine built for scale
- Zero-touch payroll from inputs to payout, with ERP and H2H bank sync
- Error-free payroll with automated checks, maker–checker flows and audit logs
HRMS integration
- Works with Oracle Fusion, Darwinbox, SuccessFactors, TeamLease HCM and more
Reliability
Reports, insights & audit
- Real-time dashboards with configurable views
- One-click reports: TDS, PF, NPS, Form 16, Form 24Q, 12B and more
- Trend analytics: payroll cost by hierarchy, cost centre, department and business unit
Employee self service
- Mobile app with 24/7 access to payslips and tax details
- Instant query resolution through an AI-enabled chatbot
Monthly payroll process, checked at every stage
Six control points between your inputs and the final pay run. Separate checklists for payroll and settlements.
- 1
Input review
- Bank account number length
- Email ID verification
- PAN validation
- LOP deduction and refund
- 2
Double verification
- 100% of inputs checked twice
- Folder management for every cycle
- 3
Pre-payroll checks
- Duplicate bank accounts
- Paymaster overlap
- Statutory deduction rate mapping
- Separation dates and tax mapping
- 4
Post-payroll checks
- Payslip count
- Top (N) salary review
- Retirement date check
- Transport and rent exemptions
- 5
Variance reports
- Month-on-month salary comparison
- Exit, hold salary and LWP reports
- No change in gross, NRE and retirement reports
- 6
JV, statutory & MIS
- Control totals checked
- Reports released for approval
Team structure & support model
One person prepares, another verifies, and you approve. No payroll goes out on a single pair of eyes.
- Stage 1
Team lead
- Owns the payroll process end to end
- Plans and tracks monthly activities
- Ensures TAT and accuracy
OutputMonthly plan and tracking - Stage 2
Maker
- Collects and processes payroll inputs
- Prepares payroll in the system
- Submits reports for review
OutputProcessed payroll data - Stage 3
Checker
- Verifies data and calculations
- Checks statutory deductions
- Submits for client approval
OutputValidated payroll reports - Stage 4
Your approval
- Review payroll reports
- Validate and approve
- Confirm for final processing
OutputApproved payroll for pay run
Your payroll is run by experts averaging 5+ years of experience.
Payroll reports & statutory deliverables
Every report your finance, HR and audit teams need, on a fixed calendar.
First cut salary reports
- Salary register
- Salary recon / variance report
- CTC register
- Tax register
- NRE register
Final salary reports
- Payslip and tax plan
- Salary register
- Salary recon / variance report
- CTC register and CTC master
- Tax register
- NE register
Payout & accounting
- Bank payment file
- Journal voucher and JV upload
- Average salary report
- Branch-wise summary
- Payroll reconciliation statement
Post payroll reports
- Professional tax report
- ESIC report
- Income tax report
- Provident fund statement
- Labour welfare fund report
- Loan register
Investment declarations
- Section-wise investment report
- Form 12BB
Provident fund
- PF report
- PF new joinee report
- PF exit report
ESIC
- ESIC report
- ESIC new joinee report
- ESIC exit report
State levies & tax
- PTAX report, state-wise summary and employee-wise
- LWF deduction report (applicable states)
- Income tax report
Full & final settlements
- Settlement payslip and tax sheet (PDF)
- Settlement payment sheet
- Settlement register
- Settlement tax register
Quarterly
- eTDS returns
- Form 27A
- FVU file
- Annexure 1 and Annexure 2
Half-yearly
- Labour welfare fund deduction (applicable states)
Yearly
- Scrutiny of investment proofs
- IT return in Form 24Q
- Form 16 and 12BA with digital signature
- Section 217 requirement
- Payroll / IT audit by your auditors
- Online filing of returns for employees
- Bonus register
Payroll transition: live in about 9 weeks
Three parallel runs against your current payroll before we go live, so the first live month holds no surprises.
Timelines depend on scope of work.
You share
Historical data, perk details, outside salary and tax paid, your JV format and bank upload format.
We configure and run
Payroll system setup, input queries, provisional salary registers and month close in each parallel run.
Together we sign off
UAT of the employee self-service portal, final testing, your sign-off and an agreed payroll schedule.
HRMS integrations: how we connect to your systems
Your HR system stays your system of record. We connect once, and payroll inputs flow in on their own.
SFTP
Secure file transfer on an agreed schedule. Nothing to build at your end.
API
System-to-system updates as things change. No manual steps.
Single sign-on
Employees reach self-service from your HR system with one login.
Works with Oracle Fusion, Darwinbox, SAP SuccessFactors, TeamLease HCM and custom HR systems.
What does your payroll really cost per payslip?
Software, people, penalties and rework add up. Compare your in-house cost-to-serve with managed payroll in about two minutes.
Frequently asked questions about managed payroll
What is managed payroll?
Managed payroll is a payroll outsourcing service where a specialist provider runs your full payroll cycle: input validation, salary processing, statutory deductions, bank payouts, compliance filings and reports. You review and approve each month’s payroll before it is paid.
What does TeamLease Payroll’s managed payroll service include?
Monthly payroll processing by a dedicated maker–checker team, statutory reports and filings, full and final settlements, investment proof scrutiny, Form 16 and 12BA, and an employee self-service portal and mobile app.
How is managed payroll different from payroll software?
Payroll software is a tool your own team operates. With managed payroll, TeamLease Payroll’s payroll experts run the process on our platform, handle statutory compliance and send you reports to review and approve.
Which statutory compliances are covered?
PF, ESIC, professional tax, labour welfare fund, income tax and TDS, including eTDS returns, Form 24Q, Form 27A, Form 16 and 12BA, and the bonus register. Government filings are supported by TeamLease RegTech.
How do you make sure payroll is accurate?
100% of inputs are double-verified. Every cycle goes through pre-payroll checks, maker–checker processing, post-payroll checks and month-on-month variance reports, and nothing is paid until you approve it.
How long does it take to move our payroll to you?
About nine weeks. That covers historical data collection, system configuration, three parallel runs, self-service portal setup and your final sign-off. Exact timelines depend on scope.
Do we have to change our HRMS?
No. Your HR system stays your system of record. We connect through SFTP or API and have integrated with Oracle Fusion, Darwinbox, SAP SuccessFactors, TeamLease HCM and custom HR systems.
Can you handle contractor and gig workers?
Yes. TeamLease Payroll runs complex payroll at scale across full-time, contractor and gig workforces.
How is our payroll data protected?
Our payroll platform is ISO 27001:2022 certified and SOC 2 Type II audited, with AES-256 encryption at rest, TLS 1.2+ in transit, MFA, role-based access and client-wise data segregation.
Talk to a payroll expert
Tell us a little about your organisation. Our payroll team will reach out to understand your setup and how we can take it off your hands.
- Legal entities, states and workforce mix
- Your current payroll process and HR systems
- A transition plan that fits your payroll calendar
